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Posted on October 15, 2021 at 10:27 AM by Melissa Dalton
Happy Belated Electronic Records Day!
Electronic Records Day was October 10, 2021 and is sponsored by the Council of State Archivists and is a day to remind everyone of the importance of managing their electronic records, such as email, social media, text messages, and other electronic files.
Do you have electronic records in your department that you are required to keep longer than 10 years? If so, what precautions have you taken to ensure that they will be accessible 10, 20, or even 100 years from now? If you think that just scanning and storing records on CDs will solve all of your preservation issues… think again! The lifespan of data on a CD is usually only 5-10 years so you need to make sure that you have another plan for long-term preservation. Just as you do with your paper records, you should have a plan for ensuring that your electronic records with long-term retention, will be accessible as required by the Ohio Revised Code.
Please see the attached document, created by the Council of State Archivists, regarding the importance of having an electronic preservation system in place for records with a long-term retention period.
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